For Members
Bungendore Quilters hold their annual exhibition on the fourth weekend in November each year.
EXHIBITION TIMELINE
QUILT, CHALLENGE AND SALES TABLE ITEMS DROP OFF
Jane or Val will be at each of the Sew and Chats/Meeting in October and November for you to drop off your quilts, challenge and sales table items. Please contact Jane to organise another day and time if none of these days suit you or give to another member on your behalf. No drop-offs later than 24 November.
FRIDAY 20 NOVEMBER
Return all (sold and unsold) raffle tickets by mail. Please return all UNSOLD tickets as well as sold tickets as these can be used next year.
SATURDAY 21 NOVEMBER
Details of your exhibition quilts to Jane (size and main colours please).
General meeting
WEDNESDAY 25 AND THURSDAY 26 NOVEMBER
The quilts are hung.
FRIDAY 27 NOVEMBER
Opening night by invitation - 6:30pm - 9:00pm.
SATURDAY 28 AND SUNDAY 29 NOVEMBER
Exhibition weekend - Saturday 9:00am - 6:00pm and Sunday 9:00am - 4:00pm.
SUNDAY 29 NOVEMBER - 2:00PM
All raffle tickets must be returned prior to 2:00pm. Tickets can be given to the ladies on the Raffle table at the exhibition or any of the exhibition committee — Maureen, Val, Elke, Trudi, Kerry, Meg or Jane.
SUNDAY 29 NOVEMBER - FROM 5:30PM
Collection of quilts. Please give us time to take your quilts off the stands. They are special and we want them put into your bags safely and not dropped on the floor. If you are unable to collect your quilt on the Sunday, please arrange with another member to collect on your behalf.
EXHIBITION GUIDELINES
All quilts and challenge items will be signed in and out by the exhibition organisers. All quilts will be issued with three number tags. One is attached to the outside of your quilt bag, one to your quilt and one to keep for collection. Pins to do this will be supplied. Quilts will only be accepted and released to the owner/exhibitor who signed the quilt in or another member by arrangement. $5.00 entry fee for each quilt is required. Numbers need to be shown by the exhibitor to collect a quilt, unless prior arrangements are made.
Quilt entry form
It is very unlikely that all our members will each have two quilts to exhibit. However, if that happens, we will not be able to hang both quilts from everyone as we currently have over sixty members. If you are entering more than two, please list your quilts in order of preference for display. Please remember that you can hang each quilt only once in any exhibition.
All quilts must be delivered in individual cloth bags or pillowslips with the member’s name clearly visible. One bag for each quilt please. Multiple quilts in one bag are unmanageable.
If your quilt is for sale, please note this on the quilt entry form and the sale price. Fees paid for any quilts submitted and not hung will be refunded.
Quilt hanging requirements
The maximum size of a quilt should be no more than 240cm square (94" square).
All quilts (except for miniatures) are to have a 3” rod pocket (suitable for hanging a 1" square bar through) on the back. The exhibition committee may refuse to hang your quilt if a rod pocket is insufficiently attached — no pins will be accepted. Please see the Tips and Techniques page on our website for instructions on how to add a rod pocket.
Miniatures and some wall hangings may be pinned for display.
All quilts are to have your name clearly identified on the back of the quilt.
Quilt stories
Please send your quilt stories to Jane as soon as you have them ready (jane@odana.com.au) which will be inserted into reusable A5 pockets. If your quilt is for sale, please note this and the price on your quilt story. Commission for quilts sold is 10%.
Challenge
A Challenge form must accompany your item/s. If you have more than one challenge entry, they can go in the one bag. There is no fee for the Challenge.
Sales Table
The Sales Table is for members wishing to sell handmade gifts, fabric packs or books/magazines relating to any of the textile arts. Handmade items must use fabric or another textile somewhere on the item.
A Sales Table form must be accompany your items. If you wish to donate any items to BQI, which are always very much appreciated, put BQI instead of your initials on the item’s tag. All magazines are donations to BQI as we are unable to manage magazine sales individually.
It would be greatly appreciated if you could label all your items with a Code which are your initials and then a number such as:
JB 1 (for Jane Bloomfield, of course)
JB 2
JB 3
Your initials and the number should be shown in the Code column on the sheet. No double ups please.
In the item coumn, we only require what the item is such as Fabric, Bag, Apron, Christmas decoration, etc. As each item has a unique number with your ititials on it, wke don't need a detailed description of the item itself, just what the item is.
The selling price is what the item is to be sold for, which includes the 20% commission to BQI. If you sell something for $10.00, you will receive $8.00. Please make sure that you price your items with this in mind.
On each tag attached to your items, you need the Code and price so it could be JB 1 and $10 on the tag. Nothing else. If your item is in a plastic bag, you can use a sticker or a tag taped to the bag. If using tags and pinning them on, please use safety pins, not straight pins. Tags need not be fancy or bought - you can cut up a thin sheet of cardboard, put a hole in it and put the safety pin through and you can use both sides of the tag if you wish. Code on one side and price on the other.
Collection of exhibits and sales table items
Exhibits and unsold sales table items can be collected from Sunday evening, 5:30pm onwards (NOT BEFORE). Organisers accept no responsibility for exhibits not collected. Please let us know when you deliver your exhibits and sales table items if someone else will be collecting them on your behalf.
Safety and security of your quilt/items
We always have a roster of White Glove Ladies (or Quilt Angels, Stewards or Quilt Guardians) who are there there to keep an eye on the quilts and keep them safe. They can make sure no-one simply walks off with one and that visitors obey the Do Not Touch The Quilts signs.
Our White Glove Ladies also get to share their love of quilting in conversations with interested visitors. You don’t need to be an expert on techniques, just be enthusiastic and share your love of quilting.
If you are able to help out in this area during the exhibition weekend, please let us know. We are always very grateful for your assistance during this time. Please email Trudi to register your availability.
The exhibition organisers will do their utmost to ensure the safety of your exhibits while on display but cannot guarantee and do not accept responsibility for the loss or damage of your exhibits. It is the responsibility of the individual exhibitor to ensure that all your exhibits are insured for the exhibition's duration.
Opening RSVP and Volunteering
Invitations to the Opening are usually given out separately to the Member's Pack of Exhibition information. The Opening is on the Friday night before the exhibition from 6:30pm - 9:00pm.
Are you able to volunteer in any capacity over the weekend?
Please RSVP to the opening and let us know of your volunteering availability by contacting Trudi. Many thanks.
If you have any questions, please don’t hesitate to contact someone in the Exhibition Sub-committee — Maureen, Val, Elke, Trudi, Kerry, Meg or Jane.