For Members
Bungendore Quilters hold their annual exhibition on the fourth weekend in November each year.
The exhibition opening (by invitation) is held on the Friday before the weekend.
Important dates for our exhibition
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Saturday 8 November Return all (sold and unsold) raffle tickets by mail. Please return all UNSOLD tickets as well as sold tickets as these can be used next year.
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Sunday 9 November Details of your exhibition quilts to Jane (size and main colours please).
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Saturday 15 November General meeting and quilt (& sales table items) drop-off
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Wednesday 19 November between 9:00am and 3:00pm at the Bungendore Memorial Hall quilt and sales table items drop-off. If you can’t make the meeting please contact Jane to organise another day and time. No drop-offs later than 19th November.
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Thursday 20th November The quilts are hung.
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Note: if you cannot deliver your quilts, challenge or sales table items on the days above, please organise with another member to do so on your behalf.
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Friday 21 November Opening night
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Saturday 22 and Sunday 23 November Exhibition weekend
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Sunday 23rd November FROM 5:30pm Collection of quilts
All raffle tickets must be returned by Sunday 23 November prior to 2:00pm. Tickets can be given to any of the exhibition committee — Maureen, Val, Elke, Trudi, Kerry, Meg or Jane.
Notes for the exhibition
All items will be signed in and out by the exhibition organisers. All quilts will be issued with three number tags. One is attached to the outside of your quilt bag, one to your quilt and one to keep for collection. Pins to do this will be supplied. Quilts will only be accepted and released to the owner/exhibitor who signed the quilt in and included the $5.00 entry fee for each quilt. Numbers need to be shown by the exhibitor to collect a quilt, unless prior arrangements are made.
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Quilt entry form
It is very unlikely that all our members will each have two quilts to exhibit. However, if that happens, we will not be able to hang both quilts from everyone as we currently have fifty members and that would give us too many quilts. That said, please enter as many quilts as you would like to see hung and we’ll do the best we can. Please remember that you can hang each quilt only once in any exhibition. If you are entering more than two, please list your quilts in order of preference for display. If they are not hung, your entry fees will be refunded.
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All quilts must be delivered in individual cloth bags or pillowslips with the member’s name clearly visible. One bag for each quilt please. We cannot manage multiple quilts in one bag.
If your quilt is for sale, please note this on the quilt entry form and the sale price. Fees paid for any quilts submitted and not hung will be refunded.
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Quilt requirements to hang
The maximum size of a quilt should be no more than 240cm square (94" square).
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All quilts (except for miniatures) are to have a 3” rod pocket (suitable for hanging a 1" square bar through) on the back. The exhibition committee may refuse to hang your quilt if a rod pocket is insufficiently attached — no pins will be accepted. Please see the Tips and Techniques page on our website for instructions on how to add a rod pocket.
Miniatures and some wall hangings may be pinned for display.
All quilts are to have your name clearly identified on the back of the quilt.
Quilt stories
Please send your quilt stories to Jane as soon as you have them ready. We are not laminating quilt stories this year in an effort to streamline the process and be more sustainable. They will instead be inserted into reusable A5 pockets which Merle is making. This will make it much easier to organise this aspect of the exhibition.
As mentioned, the pockets are A5 so please don’t write an essay, but a brief story on your quilt would be terrific.
Challenge entry form
We have two challenges this year and you can enter the small quilted bag as many times as you like. However, the portrait challenge has been drawn as those participating had to draw out a name of another member doing the challenge so that they could do a portrait of that member. There is no fee for challenge entries.
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A challenge form must accompany your item/s. If you have more than one challenge entry, they can go in the one bag.
Sales table form
The sales table is for members wishing to sell handmade gifts, fabric packs or books/magazines relating to any of the textile arts. Handmade items must be primarily made with fabric and hand or machine sewn. If you wish to donate any items to BQI, which are always very much appreciated, put BQI instead of your initials on the item’s tag.
It would be greatly appreciated if you could label all your items with your initials and then a number such as:
JB 1 (for Jane Bloomfield, of course)
JB 2
JB 3
Your initials and the number are what goes in the code column.
Under item/colour you could put Bag – green, Bag – red, etc or Apron – elephants, Apron – pastel, etc. As each item has a unique number with your initials on it, you don’t need a detailed description of the item itself, just what the item is and the colour or pattern.
The selling price is what the item is to be sold for, which includes the 20% commission to BQI. If you sell something for $10.00, you will receive $8.00. Please make sure that you price your items with this in mind.
On each tag attached to your items, you need the Code and price so it could be JB 1 and $10 on the tag. Nothing else. Tags for fabric items are best attached with a safety pin and pinned somewhere on the item. If sticky tape will adhere to your item, you are welcome to use it but not on fabric items as the tags will fall off. Please don’t use straight pins.
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A sales table form/s must be sent or given to Jane.
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Collection of exhibits and sales table items
Exhibits and unsold sales table items can be collected from Sunday evening, 5:30pm onwards (NOT BEFORE). Organisers accept no responsibility for exhibits not collected. Please let us know when you deliver your exhibits and sales table items if someone else will be collecting them on your behalf.
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Safety and security of your quilt/items
We always have a roster of White Glove Ladies (or Quilt Angels, Stewards or Quilt Guardians) who are there there to keep an eye on the quilts and keep them safe. They can make sure no-one simply walks off with one and that visitors obey the Do Not Touch The Quilts signs.
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Our White Glove Ladies also get to share their love of quilting in conversations with interested visitors. You don’t need to be an expert on techniques, just be enthusiastic and share your love of quilting.
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If you are able to help out in this area during the exhibition weekend, please let us know. We are always very grateful for your assistance during this time. Please email Trudi to register your availability.
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The exhibition organisers will do their utmost to ensure the safety of your exhibits while on display but cannot guarantee and do not accept responsibility for the loss or damage of your exhibits. It is the responsibility of the individual exhibitor to ensure that all your exhibits are insured for the exhibition's duration.
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RSVPing and volunteering for the weekend
If you have received your exhibition letter, you should have received your invitation to the opening night which is Friday night prior to the exhibition weekend.
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Are you able to volunteer in any capacity over the weekend?
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Please RSVP to the opening and let us know of your volunteering availability by contacting either Trudi or Jane. Many thanks.
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If you have any questions, please don’t hesitate to contact someone in the Exhibition Sub-committee — Maureen, Val, Elke, Trudi, Kerry, Meg or Jane.